Regulations for the Conduct of Business
Meetings of Management Committee, Record of Attendance
1. All Meetings of the Management Committee shall be held in accordance with the rule, the Chairman to have power to postpone any Meeting if sufficient business is not to hand. A record shall be kept of the attendance of members at each Meeting, such record to be printed and circulated annually.
Notice of Motion
2. Notice of all intended motions shall be given in writing, not less than seven days before the Meeting of the Management Committee, to the Secretary, who shall place them on the Agenda in the order received.
Notice of Meeting to be Given
3. The Secretary shall give three clear days’ notice of every Meeting of the Management Committee with an Agenda of the business to each member.
Order of Proceedings at Committee
4. At each Meeting of the Management Committee the Secretary shall present the minutes of the last preceding Management Committee Meeting as printed and circulated. He shall read such letters as may be necessary. Members may then, through the Chairman, ask questions which have reference to the Minutes or reports. The business on the Agenda shall be proceeded with in such order as the Chairman may direct. No other business other than provided for on the Agenda shall be dealt with, unless notified to and accepted by the Chairman or Secretary prior to the Meeting.
Mode of Voting
5. All questions shall be determined by show of hands, unless afterwards a formal division be demanded and the votes are ordered to be recorded, which shall be done at the request of any member, supported by at least two others. In that case the names for and against shall be taken down by the Secretary and entered on the Minutes.
Who may take up business under notice
6. The business under any notice upon the Agenda shall not (except by consent of the Management Committee) be proceeded with in the absence of the member of the Management Committee in whose name it stands, unless he has given written authority for it to be taken up by another member.
7. If the Chairman at any Management Committee shall be of the opinion that any motion proposed to be made thereat is of an objectionable character, it shall be competent for him to either before or after the same is brought forward, to put it to the vote without discussion whether the motion shall be entertained or not; and, if two-thirds of the member’s present decided not to entertain such motion, the same shall be considered as disposed for that day.
Quorum not present
8. Whenever, during the transaction of business, it is stated to the Chairman that a quorum is not present, the Chairman, after verifying the statement, shall declare the Meeting at an end and the names of those who are then present shall be recorded on the Minutes.
Ex-officio Members of the Committees
9. (1) The President, Past president, Chairman, Vice Chairman, Hon. Treasurer, Secretary, Fixture Secretary, Registration Secretary and Referee’s Secretary shall be ex-officio members of every Sub-Committee of the Management Committee. Three members shall form a quorum of any such Committee.
(2) All reports shall be presented to the Management Committee in writing, and, after being read and adopted, a note of their reception shall be made in the Minutes of the Management Committee
10. Business not on the Agenda paper shall not be considered by the Management Committee unless, without discussion, a majority of the members present by vote consent.
11. A resolution shall not be rescinded, either at the Management Committee meeting at which it was passed or at any subsequent meeting, unless the motion to rescind shall be carried by two-thirds of the members present and voting.
12. The discussion, statement of members, evidence of witnesses and other matters within and before the Management Committee, and Sub-Committees, is deemed privileged and the Management Committee shall have power to censure or suspend from service on the Management Committee and member proved to be guilty of a breach of this rule.
RULES OF DEBATE
- 1. A member of the Management Committee or Representative at the Annual General Meeting shall stand when speaking and shall address the chair and his speech must be relevant to the issue. The question of relevance shall be decided by the Chairman. If two or more members shall rise to speak at the same time the Chairman shall decide to whom priority shall be given.
- 2. Whenever the Chairman rises during a debate, any member then speaking, or rising to speak, shall sit down and remain silent.
- 3. A member shall not speak more than once on the same motion, amendment, or point of order, except by leave of the meeting, obtained without discussions, subject, however, to the right of reply to the mover of the original motion. If an amendment is carried it becomes the substantive motion and the mover of such amendment shall be entitled to a reply in the event of a further amendment being proposed.
- 4. A motion or amendment once made and seconded shall not be altered or withdrawn without the consent of the Meeting without discussion.
- 5. Every motion not on the Agenda: and every amendment shall, if required, be submitted in writing and shall be seconded before it is discussed or put to the vote.
- 6. An amendment shall be either:
- a) To leave out words;
- b) To insert words; or;
- c) To omit words in order to insert others
- 7. No member shall be permitted to move or second more than two amendments upon any motion.
- 8. Whenever an amendment has been moved and seconded no second or subsequent amendment shall be moved until the proceeding one has been disposed of.
- 9. If an amendment be carried it shall become a substantive motion, to which a further amendment may be moved. If it be lost a further amendment may be moved.
- 10. A resolution which has been discussed and negative shall not be again considered until after the lapse of three calendar months.
- 11. The following motions of order (which need not be in writing) may be moved and seconded but shall not be put to the vote without discussion:
- a) To adjourn the Meeting or Debate.
- b) To proceed to the next business.
- c) That the question be now put.
- d) That a member be no longer heard.
- 12. In the event of disorder, the Chairman may, at his sole discretion, quit the Chair and announce the adjournment of the Meeting, and by that announcement the Meeting will stand adjourned accordingly.
- 13. The decision of the presiding Chairman of any Meeting, upon any point of order, shall be final.
- 14. The above regulations shall have effect not only at the Annual General Meeting, but as far applicable, to the Meetings of the Management Committee and Sub-Committees of the League.